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If you’re fed up with your absolute email service, or you’re attractive to accomplish a about-face from a university address, there are a cardinal of chargeless email options to accept from. Gmail has led the acreage for years, but competitors like Yahoo Mail, Media (formerly Hotmail) and AOL Mail accept revamped their designs and appearance in a bid to allure new users. Which offers the best experience? We put all four casework through a seven-round altercation to advice you accomplish the best choice.
All four mail casework allotment the aforementioned basal template, with an email annual area in the centermost and folders on the left. Annual options and settings are amid in the high appropriate corner. In Gmail and Yahoo Mail, a chase bar is displayed acutely at the top of the page, while a abate bar can be activate at the top larboard bend in Media and AOL Mail (AOL Mail appearance a aloft bar at the top, but this searches the Web, not your email).
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Yahoo Mail sports a actual clean, clutter-free design. The folders on the larboard – Inbox, Drafts, Sent, Spam and Trash – are acutely labeled, and added folders can be activate in a drop-down menu. Aloof aloft the folders is the Compose button, which replaces the email annual area with a bare email back clicked. Aloft that are tabs that let you appearance Mail, Contacts, Calendar, Notepad and Yahoo Messenger. The icons accomplish it bright which tab you’re exhausted on, but if you’re still abashed you can hover over them and apparatus tips will appear.
Gmail’s architecture is hardly beneath intuitive. Common email labels (different than folders, see Organization below) like Inbox, Beatific Mail and Drafts are displayed on the left, but added labels such as Spam and Trash are accessed via a drop-down card that’s hidden abaft the Hangouts pane, which shares the aforementioned amplitude on the larboard ancillary of the awning as the labels. Hovering over any of the arresting labels causes the Hangouts area to about-face downward, advertisement the actual labels.
Unfortunately, Google doesn’t accommodate any beheld or textual indicators that explain how this works, which can accomplish it unnecessarily ambagious for neophytes. Furthermore, although you can abolish the Hangouts area by exhausted on a baby babble figure at the basal larboard of the screen, the figure is accessible to absence if you don’t apperceive to attending for it.
Accessing your contacts in Gmail is accession point of abashing – to do so you accept to bang on a drop-down card aloof aloft the Compose button labeled “Gmail” and afresh baddest Contacts. As with the Hangouts pane, Gmail lacks any indicators (beyond the Advice menu) that explain this Media appearance a minimalist interface that diverges from Yahoo Mail and Gmail in several important ways. The Compose button (labeled “New” with a added symbol) is amid aloft the email annual area rather than aloft the folders, and basal a bulletin causes the folders on the larboard to abandon entirely.
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More annoying is the actuality that you can’t adapt your contacts anon in Media Instead, you accept to bang on the arrow abutting to the Media button at the high larboard bend of the screen, and afresh baddest “People” from the drop-down card that appears. The acquaintance annual opens in a abstracted tab.
The interface in AOL Mail feels chaotic in allegory to the others. Aloft the email binder area are buttons labeled Email, IM, Argument and Check. This aboriginal button is somewhat confusingly labeled, as it absolutely functions as the compose button. The added buttons let you accelerate an burning bulletin or argument bulletin via a popup window at the basal appropriate of the screen, or brace your inbox. Accession array of buttons is amid beneath the email binder pane; these accessible abstracted panes for AOL Burning Messenger, Quick Contacts, Challenge and To Do’s.
Winner: Yahoo Mail (20 points). Yahoo Mail’s clean, automatic interface makes basal emails, alteration contacts and examination the agenda a frustration-free experience.
Runner up: Media (18 points)
Gmail provides a able-bodied set of accoutrement to accumulate your inbox organized. To activate with, you can assort your emails appliance labels, which are functionally agnate to folders (with a brace of key differences). Absolute labels accommodate Starred, Important, Beatific Mail and Drafts, admitting you can actualize as abounding new labels as you’d like.
Unlike folders, you can administer assorted labels to a distinct email, which is accessible if you accept overlapping categories such as Shopping and Shipping Updates. Labels can additionally be nested and blush coded. Gmail displays the labels in the email annual pane, acceptance you to see at a glance if any emails in that class are available.
Gmail additionally allows you to de-clutter your inbox afterwards deleting emails absolute by archiving mail. Archived letters abandon from the email annual pane, but abide in your account. You can acquisition archived emails by appliance the chase bar at the top of the screen, exhausted on its characterization on the larboard ancillary of the awning (if a characterization was applied), or exhausted on the characterization All Mail.
Finally, a contempo amend to Gmail alien an avant-garde new feature, the alleged inbox. With this enabled, Gmail automatically filters your mail into subject-based categories abiding in tabs at the top of the email annual pane. Absence categories accommodate Primary, Social, Promotions, Updates and Forums, although you can actualize categories of your own.
If you’ve accustomed a new email in a accustomed category, the tab aloft the email annual area displays the sender. The apparatus is appreciably authentic at allocation mail, and accepted acutely accessible in befitting our commonly bedraggled inbox in tidy Media uses a amalgam approach, accouterment both labels (referred to as categories in Outlook) and email folders. The annual of absence labels is absolutely all-encompassing – categories accommodate Amusing Updates, Abstracts and Photos, amid others – and you can actualize new categories as well. Outlook additionally offers the adeptness to annal messages; exhausted on the Annal button moves the alleged letters from your inbox to a binder alleged “Archive.”
Compared to Gmail and Outlook, Yahoo Mail and AOL Mail activity adequately abecedarian authoritative tools. Instead of appliance labels, both casework acquiesce you to array letters into folders such as Drafts, Beatific Mail, Spam and Trash. You can additionally actualize your own folders, or mark the emails with a banderole or a star. The disadvantage of folders compared to labels, however, is that affective a bulletin to a binder removes it from your inbox; with labels, emails can be categorized aural the inbox itself.
All four casework acquiesce you to array letters according to date, sender, read/unread cachet and added criteria. Each annual additionally provides an email filter, with capricious degrees of complexity. Outlook’s clarify is adequately basic, as it alone allows you to clarify according to sender.
Yahoo Mail offers a hardly added able-bodied clarify that will automatically move letters into a binder of your best according to sender, recipient, accountable or email anatomy text. AOL Mail improves aloft Yahoo’s clarify with the advantage to accept an active beatific to your cellphone or AOL Burning Messenger account.
Gmail provides the best circuitous filter, which allows you to array letters according to sender, recipient, subject, anatomy text, book admeasurement and if there’s an attachment. In accession to applying the characterization of your choice, the clarify can be set to annul the message, avant-garde it, annal it, mark it as apprehend or brilliant it. You can additionally set the clarify to never accelerate assertive letters to Spam, and always/never mark assertive letters as important.
Winner: Gmail (15 points). Gmail’s authoritative tools, including labels, inbox tabs and a able-bodied filter, draft the antagonism out of the water. If you use the service’s appearance to their fullest, you won’t anytime lose clue of an email. Runner-up: Media (13 points)
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Depending on how you’ve configured your inbox, Gmail appearance two baby and humble advertisements amid aloof aloft and beneath the email annual pane. The ads are text-only, and booty up a distinct band of space. However, if you’re appliance Gmail’s new alleged inbox, which separates your emails into categories like Primary, Amusing and Promotions, you won’t see any advertisements at all.
Yahoo Mail has the best advancing advertisements of all four email services. There’s a vertical banderole ad on the appropriate ancillary of the screen, as able-bodied as a abate sponsored advertisement beneath the folders on the left. Best annoyingly, there’s a sponsored advertisement at the top of the email annual area that looks deceptively like an benighted email. If you appetite to annihilate ads entirely, Yahoo offers an ad-free acquaintance for $49.99 per Media and AOL Mail affection a vertical banderole advertisement on the right, but endemic are abundant beneath arresting than the banderole ad in Yahoo Mail. Neither annual displays ads in the email annual area or beneath the folders. Like Yahoo, Microsoft offers an ad-free Media acquaintance for $19.95 per year.
Gmail, Yahoo Mail and AOL Mail affection interest-based announcement — in essence, the casework browse your emails for keywords and afresh use that abstracts to amount accordant ads. If you acquisition this unnecessarily intrusive, all three casework acquiesce you to opt out of interest-based ads. Media does not use targeted advertising.
Winner: Gmail (13 points). Gmail’s text-only ads are the atomic advancing of any service, unless you opt to pay for Outlook’s ad-free experience. With Gmail, you won’t accept to accord with banderole ads or advertisements masquerading as emails in your inbox.
Runner-up: Media (12 points)
Gmail offers 15GB of chargeless storage, which sounds like added than abundant amplitude to save all of your emails afterwards deleting messages. However, the accumulator is aggregate with Google Drive and Google Added – which agency that if you’re extenuative ample files to Google Drive or uploading lots of pictures and videos to Google’s amusing network, you adeptness bound run out of allowance in your inbox. If you charge added capacity, Google offers annual accumulator affairs that run from 100GB for $2 per ages to as abundant as 30TB for $300 per month.
Yahoo Mail, by comparison, boasts a whopping 1TB of chargeless storage. To get the aforementioned accumulator accommodation in Google, you’ll accept to pay $10 per month. Unlike Gmail, Yahoo Mail does not activity annual accumulator affairs with broadcast accommodation – admitting we agnosticism you’d charge the added space.
Microsoft claims that Outlook’s accumulator accommodation increases as you charge it, alms finer absolute storage. In reality, however, Media provides a best of 5GB of chargeless storage, or 10GB if you’re advantageous for ad-free Media The antecedent accommodation is absolutely beneath than 5GB and grows as your inbox fills up, until you hit the 5GB limit.
Microsoft encourages users to abundance ample accessories in OneDrive; you can acquirement 100GB and 200GB of added accumulator for $2 per ages and $4 per month, respectively.
While AOL Mail additionally claims that it provides absolute chargeless storage, there are, in fact, limits. The inbox can authority 1,000 new messages, 4,000 old letters and 4,000 beatific letters per awning name. With a 25MB book admeasurement absolute for attachments, this agency that AOL Mail offers about 25GB of accumulator for new messages, 100GB for old letters and 100GB for beatific messages. You can appeal added space, but it’s cryptic how abundant added accumulator AOL Mail allots per request.
Winner: Yahoo Mail (10 points). With 1TB of chargeless storage, Yahoo Mail calmly outpaces the antagonism in the chase for space. Alike better, the annual doesn’t allotment its behemothic accumulator accommodation with added billow accumulator casework – acceptation you can adhere to old emails to your heart’s content.
Runner-up: AOL Mail (9 points).
Gmail provides a assembly of avant-garde features. Activity buttons in the inbox let you clue packages, appearance online orders and RSVP to challenge afterwards aperture any messages. The buttons arise abutting to accordant letters – such as a accession adjustment from Media – on the appropriate ancillary of the email annual pane. Exhausted on an RSVP, for instance, opens a drop-down card from which you can add the accident to your calendar; a track-package button opens a new tab on Media additionally allows you to appearance accessories anon aural the inbox. Exhausted on a Word document, for example, opens a read-only popup with buttons at the top to accessible the certificate in Google Docs, save it to Google Drive, book the document, or download it to your computer. Hovering over the adapter (without exhausted on it) causes two buttons to arise that acquiesce you to download the adapter or save it to Google Drive.
Similarly, you can appearance YouTube videos beatific as a articulation in an email afterwards abrogation your inbox. Gmail displays a sample angel from the video at the basal of the message; exhausted on the annual opens the video in a popup.
Another altered affection of Gmail is its compose window. Back acknowledging to letters or basal a new email, Gmail opens a popup window at the basal appropriate bend of the screen. This allows you to browse your inbox while accompanying basal an email, which is an badly accessible and acceptable affection if you charge to argue ahead accustomed emails while autograph an email of your own. Gmail’s compose window additionally lets you compose two emails at already – a affection that no added email annual provides.
Finally, Gmail displays the participants in an email babble on the appropriate of the screen, forth with contempo photos they’ve aggregate with you. Buttons for chat, video babble and email are amid beneath their contour picture, acceptance you to alpha a new babble with these participants anon from the accepted email pane.
Like Gmail, Yahoo Mail allows you to appearance accessories aural the inbox itself. Exhausted on pictures or abstracts opens them in a popup. A button at the top of the popup provides the advantage of downloading the adapter to either Dropbox or your computer.
Yahoo additionally offers Enhanced Contacts, which displays your contacts’ contempo messages, aggregate photos and accessories in accession to accepted acquaintance information, such as email addresses and buzz numbers. This makes it accessible to acquisition files that you’ve received, alike if you can’t bethink which email independent the Media appearance a added able-bodied affiliation with Microsoft Office articles than its competitors. You can accessible and adapt Word, Excel and PowerPoint files anon from the inbox, afterwards accepting Office installed on your computer. The online archetype of the certificate retains all of the aboriginal formatting, admitting not avant-garde appearance such as comments.
Outlook additionally provides a altered affection alleged Sweep. Back you’ve opened an email or alleged it in your inbox, you can bang on the Sweep button at the top of the folio to accessible a drop-down menu. From here, you can baddest accomplishments such as annul all letters from this sender, annul all letters and block any approaching emails, consistently accumulate the latest email and annul the rest, and consistently annul email earlier than 10 days. It’s a able apparatus that helps annihilate exceptionable emails such as promotional offers and appointment updates.
As with Gmail, Media lets you watch YouTube videos anon from your inbox. Exhausted on the examination angel at the basal of the bulletin opens the video in a popup window.
AOL Mail offers analogously few appropriate features. There’s Today on AOL, a folio that opens back you aboriginal log in to the service, which displays the latest annual and bounded weather. AOL Mail additionally sports seamless affiliation with AOL Burning Messenger.
Winner: Gmail (15 points). The arduous cardinal of accoutrement and tricks provided by Gmail sets it afar from the rest.
Runner-up: Media (13 points)
The Gmail app, accessible for Android and iOS, provides about the abounding functionality of Google’s webmail annual on your adaptable device. Like the desktop site, the app’s inbox is disconnected into tabs (Primary, Social, Promotions and added categories of your choosing), and you can array your letters according to label. A chase button at the top appropriate bend of the awning makes it accessible to acquisition emails.
The app delivers a advance notification back you accept an email; in accession to the sender and accountable line, the notification displays the aboriginal band of argument from the email body, as able-bodied as the absolute cardinal of benighted messages. Furthermore, you can annul or acknowledgment to letters appropriate from the notification drawer if you’re appliance an Android buzz or tablet.
The Gmail app additionally lets you set a vacation auto-response, with adjustable alpha and end dates. You can set the vacation responder to acknowledgment to all messages, or alone to emails from bodies in your contacts list.
The Yahoo Mail app for Android and iOS looks actual agnate to the Gmail app. Folders are accessible by annexation in from the left, and you can chase for letters appliance the chase bar aloof aloft the inbox. You can additionally change the accomplishments theme, a affection that Gmail lacks. Advance notifications let you apperceive back you accept a new email. Unlike Gmail, however, you can’t annul or acknowledgment to the email from the Android notifications drawer. Added annoyingly, Yahoo Mail displays sponsored advertisements at the top of the inbox.
The Media app is accessible on Android accessories but not iOS. It sports the aforementioned minimalist artful as the Media webmail service. The refresh, compose and chase buttons are amid at the basal of the display. Annexation from the left, you can jump amid folders, about-face accounts and acclimatize the settings. Advance notifications affectation the sender, accountable and the aboriginal band of text, but you can’t annul or acknowledgment to the email from the notifications drawer.
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The Media app settings are abundant added absolute than those in the Yahoo Mail and Gmail apps. You can actualize a vacation auto-response (though not alpha and end dates, as in Gmail), set up a quiet time back syncing should not activity (for example, at night or back your accessory has low power), or lock the appliance with a defended pincode. The Media app alike lets you acclimatize nitty-gritty settings such as the bulletin admeasurement absolute (0KB to 100KB), the email apprehend architecture (HTML or apparent text), and the binder to which accessories are downloaded.
AOL Mail does not accept an app for either Android or iOS. Adaptable users will accept to configure absolute mail apps like Mail for iOS to accompany with their AOL Mail account.
Winner: Gmail (14 points). Although the Media app offers a greater cardinal of customizable settings than either Gmail or Yahoo, Gmail’s able-bodied advance notifications – decidedly the adeptness to annul or acknowledgment to emails appropriate from the Android notifications drawer – makes this the adaptable mail app to beat.
Runners-up: Yahoo Mail and Media (12 points).
All of the email services, with the barring of AOL Mail, activity two-step analysis as an added band of aegis aloft a password. With this affection enabled, afterwards inputting your countersign you’ll charge to admission a cipher that you’ll accept via argument bulletin or articulation call. Already active in, you can set the two-step analysis not to ask for a cipher afresh on that computer; however, if accession tries to assurance in from a altered PC, they’ll still be prompted for the analysis code.
In accession to two-step verification, Gmail lets you administer annual permissions (for example, if you log in to websites appliance your Google account) and appearance security-related challenge (adding a buzz number, alteration your countersign or axis on two-step verification). Gmail will additionally accelerate buzz alerts if your countersign has been afflicted or it notices apprehensive activity, such as an attempted login from a adopted IP address.
Yahoo Mail offers a cardinal of aegis features. For phishing protection, Yahoo Mail appearance a sign-in allowance (either a abbreviate argument bulletin or an angel from your computer) that appears alone if you’re on a 18-carat Yahoo-affiliated armpit like Yahoo Mail. You can additionally change the abundance with which Yahoo Mail automatically signs you out (either every day or every four weeks), appearance your contempo sign-in activity and administer your annual permissions.
MORE: How to Block Accession on Media two-step verification, Media appearance a accretion cipher that you can use if you lose admission to your aegis advice (your buzz cardinal and an alternating email address). This accretion cipher is generated once, and for aegis affidavit is never arresting afresh aural Media itself. (Microsoft recommends that you book it out and abundance it in a safe place.) You can additionally administer your trusted accessories and app passwords.
Compared to the layers of aegis offered by Gmail, Yahoo and Media AOL Mail’s aegis appearance assume rudimentary. Besides a password, AOL Mail alone provides a aegis question. The annual doesn’t activity two-step verification, anti-phishing aegis or notification of apprehensive activity.
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All four casework accept Defended Socket Band (SSL) encryption enabled by default. In addition, Gmail offers Transport Band Aegis (TLS), which is carefully accompanying to — but added avant-garde than — SSL.
Winner: Gmail (10 points). Gmail, Yahoo Mail and Media all activity two-step verification, as able-bodied as a aggregation of added aegis measures such as app countersign management, annual administration and alerts for apprehensive activity. However, alone Gmail offers both SSL and TLS encryption. Security-conscious users should abstain AOL Mail.
Runners-Up: Yahoo Mail and Media (9 points)
While Yahoo Mail has steadily bankrupt the gap amid itself and Gmail in agreement of appearance and usability, Gmail charcoal the best chargeless email annual available. Its labels, alleged inbox and able-bodied clarify accomplish it accessible to adapt your messages, and its appropriate appearance – including the abstracted compose window and inbox activity buttons – authenticate Google’s advancing success in out-innovating the competition. Moreover, the Gmail adaptable app continues to set the accepted for the industry.
Yahoo Mail afflicted us with its apple-pie and automatic interface and massive accumulator capacity, but we ambition that the advertisements were beneath intrusive. (The actuality that ads arise aural the inbox itself is decidedly unforgivable.) Media is actual ambrosial as well, abnormally its seamless affiliation with Microsoft Office and OneDrive, but in about every class it lagged abaft Gmail in agreement of appearance or usability. AOL Mail came in asleep aftermost in this contest, not demography a distinct round. Unless you’re a absolutely big fan of a assertive Tom Hanks-Meg Ryan flick, you should apparently get your mail about else.
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